Vendor Terms & Conditions

Terms and Conditions


  1. Raw Material

One certification report copy shall support all raw materials on this P.O. for both the chemical and physical test reports. Each report shall list the following:

  1. Material specification and revision
  2. Heat number and supplier
  3. Results of any chemical analysis and physical tests
  4. QCP’s, part number, P.O. number and quantity
  5. Note: Use raw material from a domestic source otherwise noted.
  1. Test Report

The supplier shall include with shipment one copy of the test results and/or inspection data required by purchase order.

  1. Process Certifications (Supplier Performed)

One copy of reports of all special processes and inspection verification results shall be furnished with each shipment of the processed product if required by P.O.

  1. Certification of Conformance

One copy of the C. of C. shall be included with each shipment of the product if required by QCP P.O.

  1. First Article Inspection

Inspection of a First Article product, manufactured to satisfy this purchase order must be submitted to our Quality department prior to the start of production. Notify QCP’s Q.A. department.

  1. Source Inspection

QCP in-process or final source inspection of product at your facility. Upon receipt, notify QCP Q.A. department.

  1. Change notification and approval

QCP must be notified of any changes in product or process, changes of sub-tier suppliers, supplier/sub-tier manufacturing /process facility location, supplier management changes, and approval of changes must be obtained from QCP.

  1. Contract number

The Prime Contract number listed on the QCP  P.O. will be recorded on all subcontracts Po’s. All items shown on this P.O., including all applicable records, are subject to surveillance and inspection at your facility, at the option of Government, regulatory agencies, and/or Customer Representative. QCP will provide sufficient notice to schedule surveillance.

  1. Inspection system

Supplier shall maintain an inspection system in compliance with ISO 9001, AS 9100, or equivalent, including record control.

  1. Calibration system

Supplier shall provide and maintain a calibration system in compliance with NIST, or equivalent.

  1. Notification of nonconformance

All non-conformances or any rework to meet requirements must be reported to QCP on suppliers’ nonconformance document or via email for dispositional approval.

  1. Special process control

QCP customer approved sources required. Only sources approved by QCP customers may be used to satisfy this P.O. flow-down requirement.

  1. Customer/Government source

QCP Customer and/or Government source inspection/verification is required at your facility. Customer may still reject subsequent delivered product.

  1. Flow down to sub-tier suppliers

All QCP requirements including QCP customer requirements & key characteristics must be part of the flow down requirement to sub-tier suppliers and as needed sub-tiers maybe subject to QCP approval.

  1. Right of Access by the Purchaser

QCP, our customers, and any regulatory authorities must be permitted access to all facilities, and at any level of the supply chain, involved in the order and all applicable records.

  1. Records Retention

All records involved in the order must be available to QCP, our customers, and any regulatory authorities for a period of 10 years unless specified on purchase order. After the retention period, the supplier agrees to either return or destroy any and all related documents

17. Ethical Behavior 

A requirement for supplier personnel awareness 1- their contribution to product or service conformity; 2— their contribution to product safety; 3— the importance of ethical behavior.

18. Counterfeit

Suppliers, the following are the minimum requirements & Counterfeit Must Comply To AS5553